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PDF Printer Driver combines an efficient PDF printing utility with enterprise-level features, like document conversion in a real GUI. Tutorials, technical support, and numerous setup options make it a good choice for businesses and advanced users.

Pros

Main interface: Basic but efficient, PDF Printer Driver's primary layout is enhanced by a toolbar accessing General Settings and Conversion Profiles, as well as Email, SharePoint, OCR, Agent Printers, and Barcode.

Printing Preferences: Default setup enables all Printing Preferences tabs, including business-oriented features like Bates Numbering, Redirect Printing, OCR, and Watermark, but you can exclude any unneeded tabs for efficiency and an uncluttered look.

Conversion Profiles: Creating custom Conversion Profiles for specific document types makes things easy on employees and other users.

SharePoint: Optional Microsoft SharePoint Integration includes server settings, silent uploading, and secure connections.

Cons

Not free: As enterprise software, PDF Printer Driver is extremely inexpensive, but individuals might balk at paying for functionality they don't need, especially with many free alternatives available.

Bottom Line

PDF Printer Driver addresses the shortcomings of driver-style print tools, starting with the one that confuses the most users -- the lack of a proper interface. While most users may not need features like OCR or SharePoint compatibility, they're most welcome where they're most needed.

Editors' note: This is a review of the trial version of PDF Printer Driver 14.20.

What do you need to know about free software?

In Acrobat Distiller,you can select settings used to convert documents to PDFs, securityoptions, and font information. You also use the AcrobatDistiller window to monitor the jobs you’ve lined upfor PDF conversion.

Note:

To convert PostScript filesautomatically in Acrobat Pro, set up a watchedfolder in Distiller.

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To start Acrobat Distiller (Windows), choose All Program > Adobe Acrobat Distiller.

Distiller lets you queue PostScript filesthat you create in authoring applications and then monitor themthroughout the PDF conversion process.

In Distiller, select an AdobePDF settings file from the Default Settings pop-up menu.

(Optional)Choose Settings > Security andselect an encryption level.

Open the PostScript file and start the conversion process,using either method:

• Choose File > Open, select a PostScript file, and click Open.

• Drag one or more PostScript files from the desktop to the Acrobat Distiller window.

Note:

Click Pause before doing step 3 ifyou want to review the queue before Distiller starts convertingthe files.

• To temporarily stop processing the current job, click Pause.
• To resume processing the current job, click Resume.
• To delete files from the queue, click Cancel Job. Cancel Job deletes all files from the queue that are not yet successfully completed. Or (Windows only), select and right-click individual files in the job queue and choose Cancel Job(s) to delete only those files.
• (Windows only) To open the folder where the selected files are, right-click the job queue and choose Explore.
• (Windows only) To open the selected PDF in Acrobat, a browser, or Reader, right-click the job queue and choose View. Or, double-click the PDF to open it in Acrobat.

Remove all paused and successfully convertedfiles from the list:

• (Windows) Right-click the job queue,and choose Clear History.
• (Mac OS) Click the ClearList button above the queue.

TheDistiller preferences control global Distiller settings. You setDistiller preferences by choosing File > Preferences (Windows)or Distiller > Preferences (Mac OS).

Notify When Watched Folders Are Unavailable (AcrobatPro)

Returnsa message if a watched folder becomes unavailable or can’t be found.

(Windows) Notify When Windows TEMP Folder Is NearlyFull

Warns you if available hard disk space is less than 1 MB.Required hard disk space is often double the size of the PostScriptfile being processed.

Letsyou specify the name and location for files when using drag-and-dropor the Print command.

Warns you if you are about to overwrite an existing PDF.

Automatically opens the converted PDF.

Creates a log file (named messages.log) onlyif there are messages from interpreting the PostScript file or ifa PostScript error occurs. (Log files for failed jobs are alwayscreated.)

If you want to fine-tune the creation of the PDF with Distiller parameters or pdfmark operators, first create a PostScript file and then convert that file to PDF. For more information about the Adobe Acrobat SDK, see the Acrobat Developer Center at www.adobe.com/go/learn_acr_devcenter_en (English only).

In authoring applications such as Adobe InDesign, use the Print command with the Adobe PDF printer to convert a file to PostScript. The Print dialog boxes can vary from application to application. For instructions on creating a PostScript file from your specific application, see the application documentation.

Keep in mind the following guidelines when creating PostScript files:

• Use PostScript Language Level 3 whenever possible to take advantage of the most advanced features of PostScript.

• Use the Adobe PDF printer as your PostScript printer.

• (Windows) Send the fonts used in the document.

• Give a PostScript file the same name as the original document, but with the extension .ps. (Some applications use a .prn extension instead.)

• Use color and custom page sizes that are available with the Adobe Acrobat Distiller PPD file. Other PPD files may cause inappropriate colors, fonts, or page sizes in the PDF.

• Send PostScript files as 8-bit binary data when using FTP to transfer the files between computers, especially if the platforms are different. This action prevents converting line feeds to carriage returns or vice versa.

You can configure Distiller to look for PostScript files in certain folders called watched folders. Distiller can monitor up to 100 watched folders. When Distiller finds a PostScript file located in the In folder of a watched folder, it converts the file to PDF and then moves the PDF (and usually the PostScript file and any associated log file) to the Out folder. A watched folder can have its own Adobe PDF settings and security settings that apply to all files processed from that folder. Security settings for a watched folder take priority over the security settings for Distiller. For example, Distiller does not convert a PostScript file in a watched folder if the file is marked with read-only permission.

(Windows) Settings and preferences are unique to each user. On a non-NT File System (NTFS), custom settings files stored in this settings folder are read- and write-accessible by every user on the system. On an NTFS, only files created by respective users are read- and write-accessible. Settings files created by other users are read-only. (The default settings files installed with Adobe Acrobat Distiller are Read Only and Hidden.)

(Mac OS) Each user’s settings and preferences for Distiller are normally not accessible to any other user. To share a watched folder with other users, the creator of the folder must set the appropriate permissions for the In and Out folders. Sharing enables other users to copy files to the In folder and get files from the Out folder. The creator must be logged into the system and have Distiller running. The other users must log in remotely to open the live watched folder and have their files processed.

Note:

You can’t set up watched folders as a networkservice for other users. Every user who creates PDFs must have anAcrobat Pro license.

In Acrobat Distiller, choose Settings > Watched Folders.

Click Add Folder, and select thetarget folder. Distiller automatically puts an In folder and anOut folder in the target folder. You can place In and Out folders atany level of a disk drive.

To define security options for a folder, select the folder and click Edit Security. Click OK to return to the Watched Folders dialog box.

Note:

A security icon is prepended to any folder name forwhich security is set. To return a folder to the original optionsselected in the Distiller window, select the folder, and click ClearSecurity.

• To edit the Adobe PDF settings to be applied to a folder, select the folder, click Edit Settings, and edit the Adobe PDF settings. Click OK to save it to the watched folder as folder.joboptions.

• To use a different set of Adobe PDF settings, select the folder and click Load Settings. Use any settings that you have defined, named, and saved, and then click OK.

• Enter a number of seconds to specify howoften to check the folders. You can enter up to 9999. (For example,120 equals 2 minutes, and 9999 equals about 2-3/4 hours.)

• Choose what to do with a PostScript file after ithas been processed. The file can be moved to the Out folder alongwith the PDF file or deleted. Any log file is also automaticallycopied to the Out folder.

• To delete PDFs after a certain period of time, entera number of days, up to 999. This option also deletes PostScriptand log files, if you have chosen to delete them.

If you want to remove a folder, select the folder andclick Remove Folder. Make sure that Distillerhas finished processing all the files in the folder before you removeit.

Note:

When you remove a watched folder, Distiller does notdelete the In and Out folders, their contents, or the folder.joboptionsfile. You can delete these manually when appropriate.

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